School Rules


  1. Purpose

In compliance with the Civil aviation Act of , Aero Academy has a longstanding commitment to provide a safe, quality-oriented and productive training environment. Alcohol and drug abuse poses a threat to the health and safety of Aero Academy clients, students and to the security of the company’s equipment and facilities. For these reasons, Aero Academy is committed to the elimination of drug and alcohol use and abuse in the school.

  1. Scope

This policy applies to all students of Aero Academy. Chief Flying Instructor is responsible for policy administration.

  1. Student Assistance

(I)    Aero Academy will assist and support students who voluntarily seek help for drug or alcohol problems before becoming subject to discipline or termination under this or other Aero Academy policies. Such students will be allowed to use accrued paid time off, placed on leaves of absence, referred to treatment providers and otherwise accommodated as required by law. Students may be required to document that they are successfully following prescribed treatment and to take and pass follow-up tests if they hold jobs that are safety-sensitive or require driving, or if they have violated this policy previously. Once a drug test has been initiated under this policy, unless otherwise required, the student will have forfeited the opportunity to be granted a leave of absence for treatment, and will face possible discipline, up to and including discharge.

(II)  Students should report to training fit for duty and free of any adverse effects of illegal drugs or alcohol. This policy does not prohibit students from the lawful use and possession of prescribed medications. Students must, however, consult with their doctors about the medications’ effect on their fitness for duty and ability to training safely, and they must promptly disclose any training restrictions to their supervisor.

  1. Training Rules
  2. Whenever students are training, are operating any Aero Academy aircraft, are present on Aero Academy premises or are conducting company-related training offsite, they are prohibited from:
  • Using, possessing, buying, selling, manufacturing or dispensing an illegal drug (to include possession of drug paraphernalia).
  • Being under the influence of alcohol or an illegal drug as defined in this policy.
  • Possessing or consuming alcohol.
  1. The presence of any detectable amount of any illegal drug, illegal controlled substance or alcohol in an student’s body system, while performing company business or while in a company facility, is prohibited.
  2. Aero Academy will also not allow students to perform their duties while taking prescribed drugs that are adversely affecting their ability to safely and effectively perform their job duties. Students taking a prescribed medication must carry it in a container labeled by a licensed pharmacist or be prepared to produce the container if asked.
  3. Any illegal drugs or drug paraphernalia will be turned over to an appropriate law enforcement agency and may result in criminal prosecution.
  1. Required Testing

5.1 Pre-application

Applicants being considered for training must pass a drug test before beginning training or receiving an offer of employment. Refusal to submit to testing will result in disqualification of further employment consideration.

5.2 Reasonable suspicion

  1. Students are subject to testing based on (but not limited to) observations by at least two members of management of apparent training area use, possession or impairment. HoT should be consulted before sending an student for testing. Management must use the Reasonable Suspicion Observation Checklist to document specific observations and behaviors that create a reasonable suspicion that an student is under the influence of illegal drugs or alcohol. Examples include:
  2. Odors (smell of alcohol, body odor or urine).
  3. Movements (unsteady, fidgety, dizzy).
  4. Eyes (dilated, constricted or watery eyes, or involuntary eye movements).
  5. Face (flushed, sweating, confused or blank look).
  6. Speech (slurred, slow, distracted mid-thought, inability to verbalize thoughts).
  7. Emotions (argumentative, agitated, irritable, drowsy).
  8. Actions (yawning, twitching).
  9. Inactions (sleeping, unconscious, no reaction to questions).
  10. When reasonable suspicion testing is warranted, both management and HOT will meet with the student to explain the observations and the requirement to undergo a drug and/or alcohol test within two hours. Refusal by an student will be treated as a positive drug test result and will result in immediate termination of employment

iii.    Under no circumstances will the student be allowed to drive himself or herself to the testing facility. A member of management must transport the student or arrange for a cab and arrange for the student to be transported home.

5.3 Post-accident

  1. i)Students are subject to testing when they cause or contribute to accidents that seriously damage a Aero Academy aircraft, machinery, equipment or property or that result in an injury to themselves or another student requiring offsite medical attention. A circumstance that constitutes probable belief will be presumed to arise in any instance involving a training-related accident or injury in which an student who was operating an aircraft is found to be responsible for causing the accident. In any of these instances, the investigation and subsequent testing must take place within two hours following the accident, if not sooner. Refusal by an student will be treated as a positive drug test result and will result in immediate termination of employment.
  2. ii)Under no circumstances will the student be allowed to drive himself or herself to the testing facility. A member of management must transport the student or arrange for a cab and arrange for the student to be transported home.
  1. Collection and Testing Procedures
  2. i)Students subject to alcohol testing will be transported to a Aero Academy-designated facility and directed to provide breath specimens. Breath specimens will be tested by trained technicians using approved breath alcohol testing devices capable of producing printed results that identify the student. If an student’s breath alcohol concentration is .04 or more, a second breath specimen will be tested approximately 20 minutes later. The results of the second test will be determinative. Alcohol tests may, however, be a breath, blood or saliva test, at the company’s discretion. For purposes of this policy, test results generated by law enforcement or medical providers may be considered by the company as training rule violations.
  3. ii)Applicants and students subject to drug testing will be transported to a Aero Academy-designated testing facility and directed to provide urine specimens. Applicants and students may provide specimens in private unless they appear to be submitting altered, adulterated or substitute specimens. Collected specimens will be sent to a federally certified laboratory and tested for evidence of marijuana, cocaine, opiates, amphetamines, PCP, benzodiazepines, methadone, methaqualone and propoxphane use. (Where indicated, specimens may be tested for other illegal drugs.) The laboratory will screen all specimens and confirm all positive screens. There must be a chain of custody from the time specimens are collected through testing and storage.

iii)   The laboratory will transmit all positive drug test results to a medical review officer (MRO) retained by Aero Academy, who will offer individuals with positive results a reasonable opportunity to rebut or explain the results. Individuals with positive test results may also ask the MRO to have their split specimen sent to another federally certified laboratory to be tested at the applicant’s or student’s own expense. Such requests must be made within 72 hours of notice of test results. If the second facility fails to find any evidence of drug use in the split specimen, the student or applicant will be treated as passing the test. In no event should a positive test result be communicated to Aero Academy until such time that the MRO has confirmed the test to be positive.

  1. Consequences
  2. iv)Applicants who refuse to cooperate in a drug test or who test positive will not be enrolled and will not be allowed to reapply/retest in the future.
  3. v)Students who refuse to cooperate in required tests or who use, possess, buy, sell, manufacture or dispense an illegal drug in violation of this policy will be terminated. If the student refuses to be tested, yet the company believes he or she is impaired, under no circumstances will the student be allowed to drive himself or herself home.
  4. vi)Students who test positive, or otherwise violate this policy, will be subject to discipline, up to and including termination. Depending on the circumstances, the student’s training history/record and any state law requirements, Aero Academy may offer an student who violates this policy or tests positive the opportunity to return to training on a last-chance basis pursuant to mutually agreeable terms, which could include follow-up drug testing at times and frequencies determined by Aero Academy for a minimum of one year but not more than two years as well as a waiver of the right to contest any termination resulting from a subsequent positive test. If the student either does not complete the rehabilitation program or tests positive after completing the rehabilitation program, the student will be immediately discharged from employment.

vii)  Students will be paid for time spent in alcohol or drug testing and then suspended pending the results of the drug or alcohol test. After the results of the test are received, a date and time will be scheduled to discuss the results of the test; this meeting will include a member of management, a union representative (if requested), and HR. Should the results prove to be negative, the student will receive back pay for the times/days of suspension.


  1. Confidentiality

Information and records relating to positive test results, drug and alcohol dependencies, and legitimate medical explanations provided to the MRO will be kept confidential to the extent required by law and maintained in secure files separate from normal personnel files. Such records and information may be disclosed among managers and supervisors on a need-to-know basis and may also be disclosed when relevant to a grievance, charge, claim or other legal proceeding initiated by or on behalf of an student or applicant.

  1. Inspections

Aero Academy reserves the right to inspect all portions of its premises for drugs, alcohol or other contraband; affected students may have union representation involved in this process. All students, contract students and visitors may be asked to cooperate in inspections of their persons, training areas and property that might conceal a drug, alcohol or other contraband. Students who possess such contraband or refuse to cooperate in such inspections are subject to appropriate discipline, up to and including discharge.

  1. Crimes Involving Drugs
  2. i)Aero Academy prohibits all students and clients from manufacturing, distributing, dispensing, possessing or using an illegal drug in or on company premises or while conducting company business. Aero Academy students are also prohibited from misusing legally prescribed or over-the-counter (OTC) drugs. Law enforcement personnel may be notified, as appropriate, when criminal activity is suspected.
  3. ii)Aero Academy does not desire to intrude into the private lives of its students but recognizes that students’ off-the-job involvement with drugs and alcohol may have an impact on the training place. Therefore, Aero Academy reserves the right to take appropriate disciplinary action for drug use, sale or distribution while off company premises. All students who are convicted of, plead guilty to or are sentenced for a crime involving an illegal drug are required to report the conviction, plea or sentence to HOT within five days. Failure to comply will result in automatic discharge. Cooperation in complying may result in suspension without pay to allow management to review the nature of the charges and the student’s past record with Aero Academy.
  1. Definitions
  2. i)”Company premises” includes all buildings, offices, facilities, grounds, parking lots, lockers, places and aircrafts owned, leased or managed by Aero Academy or any site on which the company is conducting business.
  3. ii)”Illegal drug” means a substance whose use or possession is controlled by federal law but that is not being used or possessed under the supervision of a licensed health care professional.

iii)   “Refuse to cooperate” means to obstruct the collection or testing process; to submit an altered, adulterated or substitute sample; to fail to show up for a scheduled test; to refuse to complete the requested drug testing forms; or to fail to promptly provide specimen(s) for testing when directed to do so, without a valid medical basis for the failure. Students who leave the scene of an accident without justifiable explanation prior to submission to drug and alcohol testing will also be considered to have refused to cooperate and will automatically be subject to discharge.

  1. iv)”Under the influence of alcohol” means an alcohol concentration equal to or greater than .04, or actions, appearance, speech or bodily odors that reasonably cause a supervisor to conclude that an student is impaired because of alcohol use.
  2. v)”Under the influence of drugs” means a confirmed positive test result for illegal drug use per this policy. In addition, it means the misuse of legal drugs (prescription and possibly OTC) when there is not a valid prescription from a physician for the lawful use of a drug in the course of medical treatment (containers must include the patient’s name, the name of the substance, quantity/amount to be taken and the period of authorization).
  3. vi)Enforcement

vii)  The HoT is responsible for policy interpretation, administration and enforcement.

Aero Academy School Rules


  1. These school rules have to be adhered to by all students involved in flying training and hire & fly. They serve the purpose of maintaining a high level of flight safety with the boundary of the flying school’s Operations.


    Class Date Changes or Cancellations

    All schedule for class for a specific combination of class date, training center and program will be guaranteed upon receipt of full payment. If you must reschedule for a different date, such date must be accepted by the Head of Training.

    Attendance Policy

    As a student, you are responsible for regularly attending training events and making your best effort to complete training within the time frame of the program. If you are unable to meet the participation requirements and you wish to resume training after a long period of inactivity, Aero Academy returns the right to increase the price of your program without notice and pass such costs on to you.

    If you are unable to meet the requirements of this attendance policy, Aero Academy may either discontinue your training program, or impose a price increase if your program was started at a cost below advertised prices.

    Required Availability & Time Commitment

    Students must be available for training seven days per week. Aero Academy strives to provide two days off each week. Because schedules are built to maximize student return on investment and keep students on schedule with projected completion dates, weekend flying will likely be required.

    Success in this course requires flexibility and adaptability. There may be delays due to maintenance, weather, and other factors outside of Aero Academy’s control. Students are expected to be present at the training center and adaptable to schedule changes.

    Student Preparedness Policy

    You must arrive well-prepared for each lesson. This means that you will arrive with all reading assignments complete, all videos watched, and home study work complete.

    Lesson No-Show / Late Cancellation Policy

    Aero Academy will impose a fee for tardiness, lack of preparation, and cancellations within 24 hours.

    If you are scheduled for a flying lesson or flight training event, and weather or maintenance become a factor, you are still expected to arrive on-time for training ( an hour before flight or 30 minutes before class). Your instructor will decide the appropriate course of action which may include substituting the planned lesson with another suitable to the conditions.

    Aero Academy understands that extenuating circumstances do occur, and will allow exceptions to this policy at its sole discretion. Any time your account incurs a cancellation fee, payment must be received before any further training will be scheduled.

    Refund Policy

    It’s simple and ethical: you or Aero Academy reserves the right to terminate your training at any time, making you (or a designated lending source) eligible for a pro-rated refund which will be issued within 30 days following program termination.

    Aero Academy’s refund policy quickly accommodates students who elect to discontinue the program for any reason. It is important to receive your refund in an expeditious manner so you can use the funds to continue your flight training at another school, repay a loan, or cover emergency needs.

    50% Cancellation fee on the full course amount will be due at the time of cancellation.

    Aero Academy is the only flight school or academy that offers this level of protection.

    Height and Weight Limits

    Students taller than 6’3″ will be assessed during an Introductory Training Flight for comfort level inside the aircraft and the ability to fully manipulate the controls. Due to aircraft operational limitations, similarly students weighing more than 250 lbs

    What is the uniform policy or dress code?

    During training, students must maintain a professional appearance and adhere to the following dress code:


    Everyone must maintain good personal hygiene. Pilots share small spaces in the training environment (cockpit/simulator) and must be aware of body odor, oral hygiene, and heavily scented perfumes or colognes which may negatively affect others.


    Hair must have an overall professional look appropriate for business interactions. Female students’ hair must be natural looking, clean, neat, and well groomed. Long hair that falls below the shoulder must be pulled up. Male students’ hair may not extend over the top of the ear or be longer than the top of the shirt collar. Extreme hair colors are not permitted.

    Facial Hair

    Mustaches must be kept neat and well trimmed. Sideburns may not extend lower than the ear lobe. The area below the upper lip line must be clean shaven.


    Jewelry must complement the pilot uniform and represent a conservative business appearance. One matched pair of earrings may be worn in the ear lobe. Tribal plug-style earrings are not permitted. Facial jewelry is not permitted. Jewelry must not interfere with pilot duties.


    The Aviation industry require pilots to keep tattoos covered by the uniform. Aero Academy encourages potential airline candidates to consider the impact of that policy on their future employment.


    Ball caps may be worn only when in the aircraft. The Aero Academy ball cap may be worn at the training center.


    Business casual is required for check rides. Ask your instructor for recommendations at your training center.

    Personal Presentation

    Please arrive at the beginning of the day with unwrinkled clothes to maintain a neat, clean, and professional look. You are part of a professional training environment. Even if you are not scheduled to fly on a particular day, you must adhere to the student dress code. You will be sent home each day that you do not comply.



    The Student for PPL shall be not less than 17 years of age.


    The Student for a PPL shall hold a current Class 2 Medical Certificate.


    The Student for PPL for a PPL shall receive and log ground training from an authorised instructor on the following subjects appropriate to the privileges granted to the holder of a Private Pilot Licence and appropriate to the category of aircraft to be included on the Licence.

    (1)       AIRLAW:

    1. Principles of Operation and functioning of powerplants, systems and instruments.
    2. Operating limitations of aeroplanes and the relevant category of aircraft and powerplants; relevant operational information from the flight manual or other appropriate document.


    1. Principles of Operation and functioning of powerplants, systems and instruments.
    2. Operating limitations of aeroplanes and the relevant category of aircraft and powerplants; relevant operational information from the flight manual or other appropriate document.


    i.Effects of Loading and Mass distribution on flight characteristics; mass and balance calculations.

    ii.Use and practical application of take off or launching and other performance data.

    iii.Pre-flight and en-route flight planning appropriate to private operations under VFR; preparation and filing of air traffic services flight plans: appropriate air traffic services procedures: postion reporting procedures: altimeter setting procedures: operations in areas of high density traffic.


    i.Human Performance relevant to the appropriate category of aircraft.

    ii.Principles of threat and error management.

    (5)       METEOROLOGY

    Application of elementary aeronautical meteorology: and procedures for obtaining meteorological information:altimetry;harzadous weather conditions.

    (6)       NAVIGATION

    Practical aspects of air navigation and dead reckoning techniques; use of aeronautical charts.


    Principles of flight relating to the appropriate category of aircraft.


    i.Application of threat and error management to operational procedures.

    ii.Altimeter setting procedures.

    iii.Use of aeronautical documentation such as AIP, NOTAM, aeronautical codes and abbreviations.

    1. Appropriate precautionary and emergency procedures, including action to be taken to avoid harzadous weather, wake turbulence and other operating hazards.

    (9)       RADIOTELEPHONY

    1. Communications procedures and phraseology as applied to VFR operations: action to be taken in case of communication failure.



    Ø  Application Form

    Ø  Wings (Pocket) (Only after going Solo)

    Ø  Flight Computer and map

    Ø  Soft copy of learning material

    Ø  Timetable



    Students at Aero Academy are being taught to become professional pilots; as such their behaviour is expected to be appropriate. The following, while not limited to, includes violations of the school’s student conduct policy: destroying or damaging school property engaging in unlawful or improper action, action with disrespect toward a member of the school staff or another student, alcohol or drug abuse, non-compliance with ZCARS.


    It is the duty of both staff and students to keep the morale of Aero Academy at a high level. Slandering of there students, members of Aero Academy or Aero Academy itself, will result in termination of the flight privileges or employment.


    In case of illness, the student/renter needs to inform Aero Academy as soon as possible before any scheduled activities, so measures can be taken to advise or reschedule the persons and aircraft concerned.



    Aero Academy is committed to providing a quality working and learning environment for men and women of all ages, races, creeds, and ethnic origins. This goal is best achieved when the environment supports respect for the individual and academic freedom. Harrassment on the basis of age, race, creed or ethnic origin of any Aero Academy staff member or student at Aero Academy undermines the basic principles of the community and will not be tolerated.



    Smoking is not allowed in any aircraft, airside, on the flight line or within 50 feet of any fuel or of any of Aero Academy facility unless in a designated smoking area.



    Aero Academy may terminate this enrollment on any of the following misconducts:


    • Drunkenness/ Drugs
    • Puntuality
    • Not obeying instructions



    • If a student continues to get to get marginal performance.

    4.When student fails three (3) times in any test.

    5.If student fails to go solo within thirty-five (35) hours.

    1. If a student fails to get a PPL within Seventy (70) Hours.


    The school is not responsible for any loss of personal items brought in by students.